Whether it’s through the contact form on our site, by email or by phone- an EventMind Pro will answer the call to help you with your next event. Someone will connect with you to schedule your first consultation meeting.
2) Initial Consultation
We’ll set up a virtual video chat with you to discuss your goals, budget, event specifics and ask questions which help us identify and recommend the most suitable event technology & production solutions. Plus you get to meet the person who you will be working with on your event
3) Strategy, Design & Quote
Next we scope out the strategy and design of the event so we can provide an accurate quote and scope of work for your event technology, event AV & production. During this time, we might be doing your mock-ups, sharing demo videos and designs so you can see what your event looks like exactly. No surprises!
4) Walkthrough & Revision
It’s pretty normal that sometimes you need to add another element, feature or function because the schedule and content has changed. No problem! We will keep it all on track by recording all changes and elements of the project. The number of revisions will be agreed in advance and we will walk you through the whole process.
You’ve now picked EventMind as your event technology & production partner. Fab! Now you get to relax while we take over and finalize all of the tiny details needed to pull together your event. We’ll work directly with everyone on your team & talent such as speakers & entertainers so you don’t have to be the middleman. Before the launch of the event, we will have already had dozens of pre-event meetings with your team and speakers (if necessary) to make sure everyone knows the plan for the event.
We know you’re busy but we’ll keep checking in to see if you need any additional help. Need to add another content track or virtual booth? Not a problem. Your EventMind Pro will be on call to answer your questions or make any adjustments. As we get closer to the event we’ll ensure we meet again to go over any last minute details so nothing gets forgotten.
7) Event Time
Your EventMind Pro will be online to make sure you are ready to go and everything is on track. During the entire event, you will have an assigned point of contact (on-site and/or virtual) the whole time to quickly answer questions. We’ll be ready to help.
8) Post-Event Debrief
Phew! We did it! We’ll schedule a post event follow-up meeting where we’ll review event metrics, discuss attendee satisfaction, and review the event in a 360-degree debrief meeting. Not only do we want to hear your feedback but we’ll give you our feedback as well, so your event can continue to grow and improve. We want to make you so happy, we get to work with you again on future events.